Home > Renewal of Accreditation
Renewal of Accreditation
-Application under JIS Q 15001: 2006-
- Contents of this page:
- 1. Target Business Enterprises
- 2. Period
- 3. Fees
- 4. Submission
- 5. Application Documents
Compliance with JIS Q 15001:2006 on Personal Information Protection Management Systems (PMS) is a precondition to Renewal Application.
PrivacyMark Office will check compliance with JIS Q 15001: 2006, and if it were not complied, Renewal Application Documents would be returned at the Applicant's expense.
The Renewal procedures for private enterprises approaching the end of their PrivacyMark effective period are as follows. They should follow below Renewal procedures promptly.
1. Target Private Enterprises
Private Enterprises nearing the end of their effective period (two years from the start date of their PrivacyMark use.
2. Period
Renewal Applications must be file to JIPDEC or your Conforminity Assessment Body no earlier than eight months before the end of effective period and no later than four months prior to the end of the period.
- Ex
- Effective period: January 1, 2011-December 31, 2012.
Renewal Application period: May 1, 2012-August 31, 2012.
However, during transition periods (see JIS Q 15001: 2006 Transition Action Plan(coming soon)) Renewal Application can be file regardless of the Renewal Application period. Applicants who renew the certification under this provision would receive an additional two years of effective period.
->Measures related to Transition to JIS Q 15001:2006(coming soon) (2nd March 2007)
3. Fees
See the section on Fees for a breakdown of Fees.
4. Submission
File Renewal Application to your Conforminity Assessment Body or Accreditation Body (JIPDEC).
5. Application Documents
The following Documents are required for Renewal Application.
Set of Documents for Renewal Application(pdf 518KB)
| Required Documents | Form |
|---|---|
| Checklist for Renewal Application (to be submitted as paper documents) | 2006-0 |
| PrivacyMark Renewal Application (affix seal of representative) | 2006-1 (renewal) |
| Company Overview | 2006-2 |
| Overview of Managing Personal Information | 2006-3 |
| Address/Description of Applicants | 2006-4 |
| Description of Personal Information Protection Management System | 2006-5 |
| List of Documents for the Personal Information Management System based on JIS Q 15001:2006 | 2006-6 |
| List of conforminities for JIS Q 15001?2006 | 2006-7 |
| Training Program Implementation Records (for all employees) | 2006-8 |
| Audit Records (for all departments/locations) | 2006-9 |
| Record of Reviews Conducted by Representatives | 2006-10 |
| Registration copy (or excerpted version) or other official documents that he existence of the applicant (must be dated with in three months prior to the Renewal Application date; photo-copies not acceptable)) | |
| Articles of Incorporation/Endowment Acts, etc., and Relevant Rules | |
| Brochures (if available) | |
| Set of Documents on the Personal Information Protection Management System (PMS) (All documents in Form 2006-6) | |
| All forms noted in the Form 2006-7 | |
| Status of Compliance with JIS Q 15001?2006 |
- Notes
-
- In Renewal Application, Applicants being partly accredited (i.e. Divisional PrivacyMark Accreditation) must comply with JIS Q 15001?2006 as a whole.
- File Application Forms electronically whenever possible (e.g., FD, MO, CD-R, etc.)
Erase the section entitled "Instructions for Filling in the Form" when submitting. - Use PDF, MS WORD, or MS EXCEL to submit the documents. Do not submit Documents by e-mail.
- If you need to change anything in the Documents after you have submitted them, please submit them based on " Changing in Reporting Matters".
- If you are submitting to a Conforminity Assessment Body, follow any instructions regarding the Documents stipulated by that Bodies.